Rajan checks the bill
before you approve it.
Your AI purchase hire matches every vendor bill to its order — price, quantity and supplier — and flags the mismatches before you see the approval queue. You decide knowing exactly what is right, and what is wrong.
Free forever for single users · Every bill checked before approval · No PO, no clearance
Illustrative preview · sample bills, not real data
He never approves a bill that does not match — and every mismatch he catches is detailed and traceable, so you always know exactly what you are deciding.
Your vendor sent a bill. Do you know if it matches what you ordered?
Most purchase approvals are really rubber stamps — the bill arrives, it looks roughly right, it gets approved. The discrepancy only surfaces at audit, when the money is already gone. Rajan closes that gap before it costs you.
- Title
- The purchase control gap — bill vs order
- Description
- Abstract editorial split: left, a vendor's bill arriving (envelope, paper bill) with a blurred approval stamp — the 'approve blind' moment; right, the same bill with a clear match/mismatch overlay — two lines compared, one highlighted in amber. Brand-blue + amber warning palette, no text, no logos, no product UI. Feeling: before (uncertain) vs after (visible, controlled).
- Dimensions
- 720 × 560 px (≈1.3:1), @2x = 1440 × 1120
- Format
- WebP (+ PNG fallback)
- Filename
- hire-purchase-shift.png
- Path
- /images/hire-purchase-shift.png
- Alt text
- A vendor bill arriving without checking on the left; the same bill clearly matched and flagged on the right.
- Used on
- /hires/purchase
You're not a payment gateway — you're the owner
Approving every bill that arrives is not the same as controlling your spending. Rajan gives you control: he checks the bill first, flags what's wrong, and brings you only the decision — not the clerical work.
Overbilling is found at audit, not at payment
By the time your CA finds a price discrepancy at year-end, you have already paid it, possibly multiple times. Rajan finds it before you pay it — when it is still easy to fix.
Every approval is a decision, not a rubber stamp
When the match is clean, approving is a second. When something is wrong, Rajan tells you exactly what — so your approval means something, every time.
What Rajan checks for you, every day
Every bill that arrives gets checked before it reaches your approval queue — so your approval is a decision, not a formality.
Bill capture & matching
Reads every purchase bill — typed, photographed or forwarded — and matches it against the open purchase orders in your system. Quantity, price, and vendor — all three checked.
Mismatch flagging
When a vendor bills a different price from the PO, or a different quantity from what was ordered, Rajan flags the specific discrepancy — before you approve, not after you have already paid.
Supplier records
Builds and keeps your supplier master — payment terms, approval limits, the vendors you trust for what. Over time he knows which suppliers always bill correctly and which ones routinely round up.
Approval-limit controls
Knows which bills are within your routine approval limit and queues them cleanly, and which ones exceed it and need a deliberate yes from you — your controls, enforced consistently.
Bill in. Check. Your queue — with the full picture.
No more approving in the dark. Every item in your purchase queue arrives with a clear verdict: matched clean, or flagged with the exact discrepancy.
Rajan reads the bill
Whether it arrives by email, photograph or upload — Rajan extracts the supplier, quantity, price and reference and begins matching.
Three-way check against the PO
Supplier, quantity and price compared to your open orders. Mismatches are flagged with the exact figure — not just "mismatch," but "price is ₹920, PO says ₹880."
Your queue — clear verdict per bill
Matched bills are easy approvals. Flagged bills show you exactly what is wrong before you decide. Every approval is informed and traceable.
Bill matches the PO — clean approval
Supplier, price and quantity all match the order. Approve in one tap.
Something differs — shown exactly
Price, quantity or supplier differs from the PO. You see the exact discrepancy before you decide.
No order on file — he refuses to clear
Rajan will not approve a bill with no matching order. You decide whether it is a legitimate unplanned purchase.
Your suppliers. Your limits. Your matching rules — all kept.
Rajan is not a generic matching engine. He learns how your business actually buys — and enforces your controls, consistently.
And it stays yours — the controls he enforces live in your business, not a shared rulebook.
What Rajan won't do without your approval
- Approve any bill before you review it.
- Clear a mismatch on your behalf — he flags it and waits for your explicit instruction.
- Approve a bill with no matching PO — ever, without your explicit say-so.
From the first bill, checking starts automatically
You show him your supplier list, your open POs, and your approval limits.
Every incoming bill is checked — matched to POs, flagged if anything differs.
Arrives in your queue with a clear verdict — matched clean, or flagged with the exact discrepancy.
Rajan knows your regular suppliers, your approval structure and your matching tolerance — and every approval you make is informed.
How much is one unchecked bill worth to your vendor?
A 5% price rounding on a ₹2 lakh bill is ₹10,000. Across 50 bills a month, that is ₹5 lakh a year. Put your own purchase volume in and see what catching mismatches is worth.
The judgment is yours. The accountability is ours.
maaya.works is built by Maaya Software Solutions Pvt Ltd — 15 years of enterprise software from Chennai, serving 453+ businesses across 13 countries. Every entry Meena drafts posts to an append-only ledger: nothing can be quietly changed, and each row carries who proposed it, on which rule, at what confidence.
Questions owners ask before hiring Rajan
Will Rajan approve a bill that doesn't match its PO?
What if there is no PO for a bill?
Can he handle duplicate bills from the same supplier?
What if my approval limit is different for different suppliers?
Does he post the purchase entry to my books?
Is it really free to start?
Every bill you approve should be one you understand.
Hire your AI purchase hire free. Rajan checks every bill before you see it — so your approval means something.
No credit card · Free forever for single users · Every bill checked · No PO, no clearance